How It Works

Welcome to VettingMate, where background checks are streamlined, secure, and entirely under your control. Whether you're an individual wishing to manage your personal data or a business looking to verify potential employees or partners, we provide a simple, transparent, and thorough platform to meet your needs.
Our service offers a range of powerful tools for conducting background checks, managing personal records, and sharing your credentials with others. Below, we explain how to get started, how to complete your profile, and how to make the most of all the features VettingMate has to offer.
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Step 1: Create Your Account
Starting with VettingMate is quick and straightforward. To begin, simply create your account to access all the features we offer:
Sign Up – It’s Free!
• Register Your Account:
First, create an account by entering your email address, a secure password, and your full name. This will be your gateway to managing your background information and accessing comprehensive checks.
• Select Your Account Type:
You’ll be prompted to choose between a Personal Account or a Business Account.
o Personal Account: Ideal for individuals who want to manage and share their background details, apply for jobs, or request checks on other individuals.
o Business Account: Designed for organisations looking to perform employee vetting, verify credentials, or manage multiple background checks.
• Email Verification:
After registration, we’ll send a verification email. Simply click the link in the email to activate your account and get started.
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Step 2: Complete Your Profile
Once you've signed up, you’ll need to complete your profile to ensure we have all the information required for accurate background checks. Here’s what to provide:
Personal Information:
We collect key details to verify your identity and create a thorough background report. You’ll be asked to enter the following information:
• Full Name: Include your first name, middle name (if applicable), and surname.
• Date of Birth: To confirm your age and identity.
• Gender: To assist with identification and record matching.
• Nationality and Citizenship: The countries of which you hold citizenship and the nationality under which you are registered.
Identity Verification:
• Fingerprints:
For the most accurate background check, you may need to upload your fingerprints. This ensures we can verify your identity against official criminal records and databases.
• ID or Passport Information:
You’ll also need to upload a scanned copy of an official document (such as your national ID, passport, or driver’s licence) to confirm your identity.
Additional Personal Information:
• Physical Characteristics:
You may provide details such as your height, weight, and any distinguishing marks. This information is optional but may be useful for specific checks, such as criminal history or legal verifications.
• Disabilities:
If relevant, you can disclose any disabilities or special needs. This is entirely optional but could be important for employment, legal, or medical purposes.
• Driver’s Licence Information:
If you hold a driver’s licence, you’ll be able to upload the details, including your licence number, country of issue, and expiry date.
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Step 3: Add Background Information
The more detailed your profile, the more comprehensive your background checks will be. After completing your basic information, you can add the following:
Education and Qualifications:
• Academic Degrees and Certifications:
Include details of any formal qualifications, such as GCSEs, A-Levels, university degrees, or vocational training. This helps employers verify your educational background.
• Professional Certifications and Licences:
If you hold any professional qualifications, such as those required in fields like law, medicine, or finance, you can upload these to your profile to substantiate your professional expertise.
Employment History:
• Work Experience:
List your previous job roles, employers, dates of employment, and job descriptions. This will allow employers to easily verify your work history and qualifications.
• References:
You can add professional references from previous employers or colleagues. These references can be shared with potential employers directly via the platform.
Family and Next of Kin Information:
• Family Details:
You may also wish to list your immediate family members or next of kin. This is particularly useful for emergency contact information or legal matters.
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Step 4: Request and Manage Your Reports
Once your profile is set up, you can request background checks and start using the platform’s key features.
Request a Background Check:
• Self-Check:
You can request a background check on yourself. This includes verification of personal details, criminal history, employment history, qualifications, and more. It’s a great way to ensure your records are accurate and up-to-date.
• Check Others:
With proper consent, you can request background checks on other individuals. Whether you're hiring an employee or verifying a business partner, you can get a comprehensive background report on them.
Job Applications and Clearance:
• Apply for Jobs:
You can apply for positions using your verified background profile. Employers can instantly view your qualifications, work experience, criminal record (if any), and more, making the hiring process smoother and more efficient.
• Send Clearance to Employers or Others:
Once your background check is complete, you can send your clearance report directly to employers, landlords, or any other relevant parties. The recipient can be confident that the information you’ve provided is authentic and up-to-date.
• Request References:
You can also request references directly from employers, colleagues, or educational institutions. These references can be added to your profile and shared with interested parties.
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Step 5: Monitor and Update Your Profile
With VettingMate, you have control over your profile and background checks. You can easily manage and update your information at any time:
Real-Time Updates:
• Ongoing Profile Updates:
Whenever you achieve new qualifications, change your address, or update your work experience, your background report is automatically updated. This ensures your report always reflects the most current information.
• Frequent Checks:
You can set up regular updates for certain checks, such as criminal history or credit score, so that you’re always in the loop regarding changes that may affect your background.
Update Your Personal Details:
If any of your personal details change—such as a new phone number, a change of address, or a new professional qualification—you can easily update them in your profile.
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Step 6: Leverage VettingMate’s Advanced Tools
In addition to individual background checks, VettingMate offers advanced tools for businesses and organisations:
Business Accounts:
• Employee Vetting:
For businesses, VettingMate provides a full suite of tools to manage employee background checks, including verifying qualifications, criminal history, and credit scores. You can manage multiple checks for different employees or candidates from a single business account.
• Organisational Checks:
Companies and organisations can also verify other businesses, ensuring that you’re dealing with credible and reliable partners. You can check financial health, legal disputes, or any criminal records associated with a business or its key personnel.
Reporting Tools:
• Report Individuals or Organisations:
If you’ve encountered any issues with an individual or organisation, you can file a report on our platform. Whether it’s related to fraud, unethical behaviour, or legal disputes, your report will be added to their profile to maintain transparency for future background checks.
• Vehicle and Mobile Number Verification:
You can verify the ownership of vehicles or confirm mobile phone numbers as part of your background report. This is useful for employment verification, rental agreements, or security checks.
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Step 7: Share Your Report with Confidence
Once your background check is completed, you control who sees your data. VettingMate’s secure platform ensures that only those you trust can access your personal information. Share your verified background report with employers, landlords, or financial institutions with the click of a button.
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Start Your Journey with VettingMate
Whether you’re an individual looking to manage your background or a business performing employee or partner checks, VettingMate provides you with the tools and support to ensure everything is as transparent and secure as possible. By giving you control over your data and providing the most accurate background checks, we help you make better, more informed decisions.
Create your account today, and experience a smarter way to manage and verify your background information.